Companies in the small to medium sized business space tend to have several systems to manage their business. Often most businesses run their entire operations off of excel spreadsheets. Moving onto a real ERP (Enterprise Resource Planning) system will bring your company into the next level. A good ERP system should allow you to combine your inventory planning, reporting, production, order entry, and purchasing needs under one roof.
Companies that have disparate systems run into problems like double entry, incorrect pricing or quantities, lost materials, and overall inaccurate data. Old systems tend to require more training, due to a cumbersome system and requires more support and maintenance. However, with your new ERP system, data is easier to maintain and analyze. Good data management is king in todays market. Being able to control your data inherently means you can control your costs too. Also, having increased visibility into your operations allows you make decisive and accurate decisions.
A single system approach
Having a single system allows all of the departments of the business to communicate more and maximize productivity. A single ERP system increases visibility into your supply chain, which allows you see any current pitfalls of your system to reduce your costs and increase profitability.
Here are 7 reasons why you should get off spreadsheets and get a real ERP system
1. Reduce Costs: If you are using several systems that also means you have to maintain several systems. The IT for the upkeep can become expensive. With a single system you increase visibility and improve productivity.
2. Data Integrity: With disparate systems having good clean data is hard to maintain. Human error exists and increases especially with double entry. By using one system it allows the users to input the data once and stay in one system. Analyzing data with reports and dashboards becomes easier too.
3. Single Point of Control: A single source for information allows executives to easily access data and improves visibility. It also allows companies to integrate more process together and improve workflow. With automation it also decreases errors and improves productivity.
4. Increased Business Insight: By having more visibility into your supply chain and operations businesses can make better decision and have a better understanding of different needs for their business. It is clearer to see what your trending items are and how to improve profitability.
5. Simple to Train: When companies use disparate systems, often only one person really knows how to use the whole system and it is hard to train new users. With one simple single system training becomes a breeze since there is only one-user interface versus several different ones.
6. Minimal Maintenance: Since you are on one system you will no longer have to manage different support issues from complete different systems. Having it all on one system increases the user’s chance of fixing their own problem and only one vendor to go to. Learning and fixing system is much better for the company.
7. Easier Upgrade Process: Company wide systems upgrades become simpler too. You will no longer have to keep track of several different upgrades and releases and worry about the system crashing. It decreases the tension about making sure integrations are intact and work with one another. If it’s on system and you have the ability to test against the upgrade before hand you experience less problems and fewer headaches.
It’s clear. Moving to a single system for your ERP needs allows companies to grow and become more efficient and profitable. Who doesn’t want that?