From Spreadsheets to the Cloud: Transforming Public Sector Inventory Management with Salesforce

Modernizing Government Asset Management with Salesforce and Ascent Solutions

Managing government assets is no small task. From safety equipment to critical environmental tools, public sector agencies must balance accountability, compliance, and efficiency while facing shrinking budgets and increasing demands for transparency. Unfortunately, many agencies still rely on spreadsheets or legacy systems that create blind spots, slow processes, and risk errors.

That’s where Salesforce Government Cloud and Ascent Solutions come in. Together, they provide an integrated, secure, and user-friendly system to help agencies manage inventory with precision and confidence.

From Spreadsheets to Full Visibility in the Cloud

One midwestern U.S. government office responsible for environmental and safety equipment illustrates the challenge. They needed a better way to:

• Track inventory across receiving, distribution, assignment, and return
• Ensure accuracy with barcode scanning
• Differentiate between loaned vs. consumable products
• Monitor maintenance schedules and employee certifications
• Track costs for financial oversight

Extend Salesforce Government Cloud with Ascent Solutions

The combined cloud solution delivers end-to-end visibility and control, ensuring that every item, process, and dollar is accounted for while streamlining government operations and reducing risk. Benefits include:
• Compliance and Security: Hosted on Salesforce Government Cloud, the solution meets the stringent security and compliance requirements of public agencies.
• Serialized Product Tracking: Agencies can monitor each item down to the serial number for maximum accountability.
• Barcode Integration: Whether using supplier barcodes or generating new ones, barcode scanning reduces manual errors and accelerates workflows.
• End-to-End Process Management: From request intake to assignment, maintenance, and eventual return, the system streamlines the entire lifecycle.
• Financial Oversight: Cost tracking ties inventory use to budgeting, ensuring fiscal responsibility.
• Scalability: Built on Salesforce, agencies can expand capabilities as needed.

Real Impact for Public Agencies

For government offices, inventory isn’t just about stock levels, it’s also about safety, compliance, and trust. Whether it’s protective gear for field teams or environmental monitoring equipment, every asset must be tracked, maintained, and available when needed.

By extending Salesforce Government Cloud with Ascent Solutions, agencies can replace spreadsheets with an integrated system designed for public sector needs. Contact us for a tailored demonstration or visit AppExchange to learn more about Ascent’s suite of native Salesforce applications.